Gateway Housing Association

Window and Door Replacement at Devonshire Court

the project

Faithorn Farrell Timms were appointed by Gateway Housing Association to prepare drawings and submit full planning applications for essential window and door replacement works at a building in Bethnal Green.  We provided Contract Administration, including Principal Designer and Procurement services.

The site comprised a purpose-made block of eight flats. The timber casement windows to the building were in a poor condition and required replacement to improve thermal efficiency and longevity. We also aimed to reduce cyclical maintenance costs and improve security to the individual properties. Our client requested PVCu replacement windows with a Rosewood finish.

The existing timber communal porches were all in poor condition and required to be replaced in PVCu.

our role

At the outset, FFT undertook a condition survey of the building with our client’s Home Ownership Manager to agree the required scope of works so that our client could prepare and issue their Notice of Intention to undertake works notices. A measured survey was also undertaken in order to produce the elevation and section drawings of the existing windows to support the planning application.

We produced a full specification of the works whilst liaising closely with our client to develop the specification and satisfy both our clients and their residents’ requirements. We also produced all the contract documentation.

We managed the tender process in accordance with our clients tendering and financial regulations. This included a detailed analysis of the returned tenders and advice on the most economically advantageous tenderer to appoint.  We produced a Pre-Construction Information Pack, reviewed the Construction Phase Plan and compiled the Health and Safety File for our client to ensure they met the requirements of the CDM Regulations 2015. We actively managed the Principal Contractor including undertaking regular site inspections and reports, issuing contract instructions and variations where necessary, chairing pre-contract and progress meetings and undertaking final inspections of the finished works prior to awarding Practical Completion.

the challenges

  • Following the Pre-Contract meeting, the contractor advised FFT that they had mistakenly priced the replacement windows in white rather Rosewood and could not complete the specified works for the replacement windows to be Rosewood for the tendered costs.

the solution

One of the flats had already replaced their own windows in white PVCu without planning consent nor without the consent of the freeholder. FFT suggested that they apply to the Local Authority for a change of colour to the replacement windows from Rosewood to white which was agreeable to the other residents and was subsequently granted permission. This solution enabled the existing flat with the replacement windows to retain their windows and for the works to proceed for the tendered costs.

added value

Due to the detailed and robust specification which had been prepared the works were delivered to the expected contract value.

FFT very carefully considered the materials to utilise and ensured that a robust management and inspection regime was adopted with every installation, together with gauging customer satisfaction.