Gateway Housing Association

Window and Door Replacement Works, Bromley

the project

Faithorn Farrell Timms were appointed by Gateway Housing Association to prepare drawings and to submit full planning applications for essential window and door replacement works at a building on Bromley High Street.  We provided Contract Administration, Principal Designer and Procurement services.

The site comprised a purpose made block of eight flats. The timber casement windows to the building were in a poor condition and required replacement to improve thermal efficiency and longevity. We also aimed to reduce cyclical maintenance costs and improve security to the individual properties. Our client requested PVCu replacement windows with a Rosewood finish.

our role

At the outset, FFT undertook a condition survey of the building with Gateway’s Home Ownership Manager to agree the required scope of works so that our client could prepare and issue their Notice of Intention to undertake works. A measured survey was also undertaken in order to produce the elevation and section drawings of the existing windows to support the planning application.

We produced a full specification of the works whilst liaising closely with our client to satisfy both their requirements and those of their residents. We also produced all of the contract documentation.

We managed the tender process in accordance with our clients tendering and financial regulations. This included a detailed analysis of the returned tenders and advice on the most economically advantageous tenderer to appoint.

We produced a Pre-Construction Information Pack, reviewed the Construction Phase Plan and compiled the Health and Safety File for our client to ensure they met the requirements of the CDM Regulations 2015.

We actively managed the Principal Contractor including undertaking regular site inspections and producing reports, issuing contract instructions and variations where necessary, chairing pre-contract and progress meetings and undertaking final inspections of the finished works prior to awarding Practical Completion.

the challenges

  • Our client required the works to be completed in as short a time as possible to avoid the any adverse weather and reduce the inconvenience to residents.
  • Managing the small existing car park and areas around the site to maintain as many car-parking spaces as possible yet still providing space for the contractors site set up and welfare facilities.

the solution

In order to save time, FFT produced the specification and tendered the works during the planning decision time-frame in anticipation that the planning consent would be favourable. This was a calculated and considered risk as similar blocks had received window replacement in PVCu in the immediate area. FFT engaged and maintained close liaison between the residents and our client in regard to access and essential programme key dates.

added value

Due to the detailed and robust specification which had been prepared the works were delivered to the expected contract value.

FFT very carefully considered the materials to utilise and ensured that a robust management and inspection regime was adopted with every installation, together with gauging customer satisfaction.