Procurement Manager

Location: Orpington

Reports to: Partner

About Us

Faithorn Farrell Timms is a nationally recognised, award-winning consultancy known for excellence in the social housing and public sectors. We’re proud of our reputation for delivering outstanding services, fostering innovation, and building long-term client relationships. Our work enhances communities by ensuring buildings are not only fit for purpose but improve the lives of those who use them.

Role Overview

Working within a small team across multiple clients, you will support the Senior Management Team with all aspects of the procurement process and governance. Approaching tasks with a high degree of rigour and thoroughness, you will apply your understanding of public sector procurement processes to ensure that we deliver a high value service to our clients.

Key Responsibilities

Take the lead in managing and supporting clients in creating procurement strategies for specific projects from inception to completion of the process.
Preparation of full procurement document suites including contract folders, preliminaries, specifications, KPIs and price frameworks, with support from the wider team.
Extensive project communications throughout all stages including clarifications, Client liaison, assessment summaries etc.
On occasions communicating with contractors/service providers regarding availability and suitability to tender on certain schemes. This will include marking, interviewing, evaluating and feedback to contractors.
Manage technical marking processes including panel training, facilitation and chairing of moderation sessions, including interviews.
Prepare agendas for Client meetings, lead them and ensure minutes are prepared, reviewed and issued in a timely manner.
Dealing with enquiries from clients and contractors/service providers as and when necessary and to resolve any difficulties which may arise or refer queries as appropriate.
Prepare and deliver accurate reports in accordance with the appropriate timeframe.
Data and pricing analysis.
Using in depth knowledge of Procurement Act notices to draft and publish them.
Ensure compliance with all regulatory requirements and company policies, including ethical sourcing practices and diversity initiatives.

The above is not an exhaustive list of duties and you may be expected to perform different tasks within the organisation and in line with the overall business objectives of the organisation. You will also be expected to travel in the performance of your role on occasions to suit clients.

Qualifications

Working towards CIPS (desirable)
PRINCE 2 Qualified (desirable)
Demonstrable experience of public sector procurement, notably the Procurement Act 2023.
Conversant in high contract value processes.

Key Competencies

Attention to Detail: producing documents with high levels of accuracy.
Adaptable: ability to work with changing priorities in an organised and proactive way.
Critical Thinking: understand complex processes whilst questioning the outcome to make an informed judgement.
Aptitude for Customer Service: interact appropriately with clients and identify solutions to their problems.
Communication: formulate messages using complex information to be read and understood by a range of audiences.
Project Management: manage multiple projects at any one time and ensure deadlines are adhered to.
Accountability: taking ownership and accountability for projects and tasks, ensuring quality is maintained throughout a project.
IT Skills: enhanced capabilities and confident in MS Word and Excel.
Nice to Have: it would also be an advantage to have a good understanding and working knowledge of the Section 20 leaseholder consultation process and a broad understanding of the social housing sector.

latest projects

Heather House

FFT were appointed by Maidstone Borough Council to provide Principal Designer, Employer’s Agent, Quantity Surveying and Clerk of Works services for the demolition of existing structures and the design and construction of two new sites, bringing much-needed housing and a community centre.

PA23 Compliant Procurement of Fire Remedial Works

FFT was appointed by Babergh District Council and Mid Suffolk District Council to support the procurement of their Fire Remedial Contracts. These Contracts include the delivery of remedial passive fire actions following Fire Risk Assessments, alongside planned programmes of roof compartmentation works across properties owned and managed by BMSDC.

Clarion Housing Group – Stock Condition Surveys

FFT were appointed by Clarion Housing Group to provide reliable stock condition, RdSAP and HHSRS data to inform future repairs, maintenance and improvement programmes.

Royal Borough of Greenwich – Capital Works Programme

FFT was appointed by the Royal Borough of Greenwich to provide Strategic and Project Management services across the 5-year Capital Repairs Programme, acting as Lead Consultant.

Lewes District and Eastbourne Borough Councils – Retrofit Services Wave 2.2

FFT were appointed by Lewes District and Eastbourne Borough Councils to manage and deliver PAS2035 Compliant Retrofit Services to over 300 social housing properties with the aim of improving energy efficiency and installing solar panels to achieve EPC C or above.

RHP – Retrofit Services Wave 2.2

FFT were employed by RHP to manage and deliver retrofit services for 211 of the least energy-efficient social housing dwellings, ensuring compliance with PAS2030/2035 standards.

Southern Housing – Stock Condition Surveys

FFT were appointed by Southern Housing, to deliver a comprehensive programme of stock condition surveys following a review of their existing asset data and survey configuration. We are providing high-quality stock condition, RdSAP and HHSRS data, and energy performance surveys across all 60,000 assets, utilising the distinct software systems of the merged organisations.

Mountbatten View – New Build Development

FFT were employed by Dacorum Borough Council as Principal Designer for the design and construction of 58 one and two-bedroom apartments, external amenity spaces and communal garden/play area.

City of London School for Girls – New Catering Facilities

FFT was appointed to manage the upgrade and refurbishment of the City of London School for Girls commercial kitchen and dining space. The project responds to the growing pupil population by modernising its facilities to meet increased demands.

Fire Risk Assessments and Fire Door Surveys

FFT has partnered with Islington & Shoreditch Housing Association (ISHA) to enhance fire safety compliance across homes in North and East London. Through services such as Fire Risk Assessments, Fire Door Surveys, and Building Safety Case Assistance, FFT has provided tailored solutions, leveraging technology and expertise, ensuring safer homes for residents.

Diocese of Southwark – Bishop Thomas Grant School

FFT was commissioned to act as Principal Designer and Contract Administrator to oversee the term-time replacement of windows across two blocks of the Bishop Thomas Grant School. Works went to plan causing minimal disruption, resulting in a much- improved learning environment for students, and potential energy savings for the school.

London South East Academies Trust – Horizons Academy

FFT was commissioned to act as Principal Designer and Contract Administrator to oversee the replacement of the rooﬁng system at Horizons Academy in Bexley, part of the London South East Academies Trust family of schools.

Cyclical Redecoration Works for MTVH’s Sheltered Housing Scheme

FFT were appointed by long term client Metropolitan Thames Valley (MTV) to manage cyclical redecoration works to 48 properties under their sheltered housing scheme for residents with special needs.

Options Appraisal at Randlesdown Road, Lewisham

FFT were appointed in October 2021 to conduct an Options Appraisal to assist Phoenix Community Housing to consider investment requirements at one of their owned ﬂats in the London Borough of Lewisham.

New Build at Darwin Green, Cambridge

FFT were Employer's Agents on a project in Darwin Green which includes a local centre, primary school, mixed use development with 1593 residential units of which 40% are to be affordable, a new library and health centre all designed around a large central park.

Intrusive Building Surveys for MTVH

FFT was appointed by long term client Metropolitan Thames Valley Housing (MTVH) to manage intrusive surveys of their building stock.

Bathroom Pods at King George’s Hospital

FFT was appointed by London & Quadrant Housing Trust to design and install bathroom pod facilities for 187 staﬀ bedrooms at King George’s Hospital in East London.

Victoria Court External Repairs & Redecorations

FFT were appointed in multiple roles by long term client Gateway Housing Association to manage extensive repair and redecoration works to a tenanted residential block within their sheltered housing scheme.

Fire Safety Upgrades to Listed Properties

FFT were appointed by AD Construction Group who were working on behalf of Islington Council to carry out ﬁre safety upgrades to 18 listed properties located in a Conservation Area

New Build at Crewe Lane, Kenilworth

Faithorn Farrell Timms were appointed by Warwick District Council and Milverton Homes as Project Monitors, Employers Agents and Clerk of Works for the new build development of 310 homes.

Cladding Remediation at Equinox House

FFT were appointed as Employer’s Agent to manage a signiﬁcant cladding remediation project at Equinox House, a 10-storey residential block located in a busy East London town.

Taberner House New Build, Croydon

FFT were appointed to act as Employer’s Agents and Clerk of Works for the design and construction of 172 units across two blocks in central Croydon.

New Build Apartments at Shenfield Bloodbank Site

FFT was appointed by the Estuary's development team to provide Employer’s Agent and Cost Consultant services to oversee a much-needed aﬀordable housing development.

New Build at Haling Park Road, Croydon

L&Q approached us with a requirement for Clerk of Works services on a new build residential project in Croydon.

Net Zero Carbon Development at Europa Way, Warwick

Faithorn Farrell Timms were appointed by Warwick District Council in July 2020 to provide Employer’s Agent services for the provision of 54 new-build net carbon zero houses and flats at the Triangle, Europa Way, Warwick for affordable rent and shared ownership.

New Build Apartment Blocks at Bilton Road, Perivale

Following appointment to Network Homes EA framework, we were approached to advise on the development potential of a prospective land opportunity Network’s land and new business team had been presented with.

FFT Delivers the First Pilot Disposal for MTVH’s Stock Rationalisation Programme

MTVH, working with FFT, have identified a geographically diverse portfolio for a multi-year stock rationalisation programme.

FFT Housing Consultancy Team Supports Settle Group to Secure Affordable Housing Portfolio

Settle retained FFT to carry out a strategic review of growth opportunities within a defined geography. As part of this commission FFT identified a number of leads and supported settle to secure a mixed tenure social portfolio of 138 homes through private treaty.

Stock Condition Survey for Sutton Housing Partnership

Faithorn Farrell Timms LLP was appointed by Sutton Housing Partnership (SHP) to undertake a stock condition survey covering 6,000 dwellings and 450 communal blocks. Our client wished to capture full component information for the assets in order to provide data for works programming and long term financial forecasting.

Stock Condition Surveys for Eastbourne Borough & Lewes District Councils

Faithorn Farrell Timms was appointed to undertake a stock condition survey covering the entire portfolio of 7,500 dwellings and 575 blocks of flats in Sussex.

Fire Safety Inspections for Extensive Housing Association Portfolio

When an extensive programme of block fire safety inspections posed a number of challenges, not least a requirement to accommodate working around vulnerable residents, and a need to meet rapidly changing COVID-19 related health and... Read more

Barnsbury Housing Association Asset Management Support

FFT were appointed in July 2019 to provide asset management support in respect of circa 29 properties in Barnsbury Street.

Coldstream House, Seaford Refurbishment

Faithorn Farrell Timms (FFT) were initially instructed by Lewes District Council (LDC) to prepare a Feasibility Report and budget estimate as part of a larger brief looking at external redecoration and repairs to Sheltered Schemes.

FFT Housing Consultancy Team Supports Paradigm to Secure Shared Ownership Portfolio

Registered social housing provider Heyford Regeneration brought a portfolio of 68 tenanted shared ownership units to the market in June 2019 for sale by competitive tender. The properties formed part of the Heyford Park Masterplan, a regeneration scheme in Oxfordshire.

FFT Successfully Completes Hyde’s 2019/20 Stock Rationalisation Programme

Housing association The Hyde Group, working with FFT, identified a geographically diverse portfolio of around 900 social housing properties selected on the basis of strategic performance indicators. Tactical advice and a fully comprehensive service were needed to complete the sale of the portfolio against a time-stretched and geographically challenging situation.

FFT Supports West Kent Housing Association to Secure Stock Rationalisation Portfolio Off-Market

West Kent Housing Association (WKHA) had previously commissioned FFT to deliver a Strategic Growth Opportunities Review to identify opportunities for growth that met their strategic, financial, operational and geographical objectives. One of the opportunities identified was the potential acquisition of tenanted stock owned by housing association Stonewater Ltd.

FFT Successfully Completes Sale of Stock Rationalisation Portfolio in Wiltshire, Swindon and Berkshire for Southern Housing Group

the project Southern Housing Group (SHG) identified a need to rationalise its geographical footprint by transferring its westernmost stock holdings to a provider with a stronger local offer. The stock holdings comprised 731 social housing... Read more

Sovereign Housing Association Value for Money Review

the project FFT were appointed by Sovereign Housing Association to undertake a Value for Money (VfM) Review. Sovereign are a leading and very large Housing Association within England, with over 58,000 properties located across a... Read more

Refurbishment and Modernisation Works, Royal Albert Hall

FFT is delighted to have been appointed to provide a range of professional and contract administration services, undertaking various redecoration and refurbishment projects within the prestigious Royal Albert Hall.

Procurement of Fire Remedial Frameworks

FFT were appointed to assist and support Paragon Asra Housing Association (PA) with the procurement of: Two long-term Fire Remedial Frameworks across London and the Midlands Two Planned Works Contract across London and the Midlands A Fire Safety Maintenance Contract across both regions

Co-Operative House Remediation of ACM Cladding

FFT were instructed by London & Quadrant to manage the remediation of ACM cladding (aluminium composite material) to a large mixed-use seven-storey building located on a busy high street within Peckham Rye, South London. Two elevations were to be clad in ACM. These had commercial units at ground floor and residential units above with external balcony areas.

Locks Court Refurbishment

Faithorn Farrell Timms (FFT) were appointed by Adur District Council to undertake a condition survey of Locks Court, prepare the specification and provide full Contract Administration and procurement services for planned maintenance works and remedial structural repairs to 1-20 and 21-40 Rock Close, Southwick.

Newhaven Youth Centre New-build

Sussex Community Development Association (SCDA) appointed Faithorn Farrell Timms (FFT) to undertake the role of Contract Administrator, Quantity Surveyor and Principal Designer for the construction of a new single-storey youth centre.

Procurement Manager

Contact

latest projects

Heather House

Heather House

PA23 Compliant Procurement of Fire Remedial Works

PA23 Compliant Procurement of Fire Remedial Works

Clarion Housing Group – Stock Condition Surveys

Clarion Housing Group – Stock Condition Surveys

Royal Borough of Greenwich – Capital Works Programme

Royal Borough of Greenwich – Capital Works Programme

Lewes District and Eastbourne Borough Councils – Retrofit Services Wave 2.2

Lewes District and Eastbourne Borough Councils – Retrofit Services Wave 2.2

RHP – Retrofit Services Wave 2.2

RHP – Retrofit Services Wave 2.2

Southern Housing – Stock Condition Surveys

Southern Housing – Stock Condition Surveys

Mountbatten View – New Build Development

Mountbatten View – New Build Development

City of London School for Girls – New Catering Facilities

City of London School for Girls – New Catering Facilities

Fire Risk Assessments and Fire Door Surveys

Fire Risk Assessments and Fire Door Surveys

Diocese of Southwark – Bishop Thomas Grant School

Diocese of Southwark – Bishop Thomas Grant School

London South East Academies Trust – Horizons Academy

London South East Academies Trust – Horizons Academy

Cyclical Redecoration Works for MTVH’s Sheltered Housing Scheme

Cyclical Redecoration Works for MTVH’s Sheltered Housing Scheme

Options Appraisal at Randlesdown Road, Lewisham

Options Appraisal at Randlesdown Road, Lewisham

New Build at Darwin Green, Cambridge

New Build at Darwin Green, Cambridge

Intrusive Building Surveys for MTVH

Intrusive Building Surveys for MTVH

Bathroom Pods at King George’s Hospital

Bathroom Pods at King George’s Hospital

Victoria Court External Repairs & Redecorations

Victoria Court External Repairs & Redecorations

Fire Safety Upgrades to Listed Properties

Fire Safety Upgrades to Listed Properties

New Build at Crewe Lane, Kenilworth

New Build at Crewe Lane, Kenilworth

Cladding Remediation at Equinox House

Cladding Remediation at Equinox House

Taberner House New Build, Croydon

Taberner House New Build, Croydon

New Build Apartments at Shenfield Bloodbank Site

New Build Apartments at Shenfield Bloodbank Site

New Build at Haling Park Road, Croydon

New Build at Haling Park Road, Croydon

Net Zero Carbon Development at Europa Way, Warwick

Net Zero Carbon Development at Europa Way, Warwick

New Build Apartment Blocks at Bilton Road, Perivale

New Build Apartment Blocks at Bilton Road, Perivale

FFT Delivers the First Pilot Disposal for MTVH’s Stock Rationalisation Programme

FFT Delivers the First Pilot Disposal for MTVH’s Stock Rationalisation Programme

FFT Housing Consultancy Team Supports Settle Group to Secure Affordable Housing Portfolio

FFT Housing Consultancy Team Supports Settle Group to Secure Affordable Housing Portfolio

Stock Condition Survey for Sutton Housing Partnership

Stock Condition Survey for Sutton Housing Partnership

Stock Condition Surveys for Eastbourne Borough & Lewes District Councils

Stock Condition Surveys for Eastbourne Borough & Lewes District Councils

Fire Safety Inspections for Extensive Housing Association Portfolio

Fire Safety Inspections for Extensive Housing Association Portfolio

Barnsbury Housing Association Asset Management Support

Barnsbury Housing Association Asset Management Support

Coldstream House, Seaford Refurbishment

Coldstream House, Seaford Refurbishment

FFT Housing Consultancy Team Supports Paradigm to Secure Shared Ownership Portfolio

FFT Housing Consultancy Team Supports Paradigm to Secure Shared Ownership Portfolio

FFT Successfully Completes Hyde’s 2019/20 Stock Rationalisation Programme

FFT Successfully Completes Hyde’s 2019/20 Stock Rationalisation Programme

FFT Supports West Kent Housing Association to Secure Stock Rationalisation Portfolio Off-Market

FFT Supports West Kent Housing Association to Secure Stock Rationalisation Portfolio Off-Market

FFT Successfully Completes Sale of Stock Rationalisation Portfolio in Wiltshire, Swindon and Berkshire for Southern Housing Group

FFT Successfully Completes Sale of Stock Rationalisation Portfolio in Wiltshire, Swindon and Berkshire for Southern Housing Group

Sovereign Housing Association Value for Money Review

Sovereign Housing Association Value for Money Review

Refurbishment and Modernisation Works, Royal Albert Hall